Volunteer management software / Volunteer software for museums and historic houses

Volunteer software for museums and historic houses

Big museums run volunteer offices with Volgistics or Better Impact and a staff member to manage it. A historic house with forty docents and one director needs the front desk covered Thursday to Sunday and a reminder that reaches people. Here is what each tool costs, from their own pages, and where each one fits.

Who this is for: You run or coordinate volunteers at a small museum, historic house or nature center: docents, greeters, the gift shop and a few special events a year.

What each tool costs

From each vendor's own pricing page, checked October 24, 2026. Tell us at support@justsignup.io if something has changed and we will fix it the same day.

Tool	Price	Free tier	Volunteer accounts
JustSignup	Pro $9 a month or $79 a year for the whole organization; Pro + Texting $29 a month or $290 a year adds text reminders and group texts; cancel anytime	One live page, up to 4 lists and 30 volunteers, no ads, forever	No. Name and email
Volgistics	$9 a month for 50 volunteers, 2 operators; the VicNet volunteer portal is $3 more and includes unlimited texting; $18 at 100 volunteers, $40 at 1,000	None; 30-day trial	Self-scheduling needs the VicNet portal login
Better Impact	Not published; book a call. Three tiers priced on volunteer profiles	None	Not stated
Track It Forward	Basic $13.25 a month billed annually per 100 user accounts; texts only on Advanced at $37	Yes, for organizations with under 25 volunteers	Yes: volunteers register under your organization and log hours in the app
POINT	Pro $140 a month, or $99 a month billed annually; texting is an add-on bundle	Yes, forever: unlimited volunteers and admins, sign-ups, scheduling, reminders, hour tracking, portal and app	Volunteer portal and app; the pricing page does not say whether sign-up requires one
Golden	Professional $100 a month billed annually ($110 monthly)	Yes: no volunteer cap, up to 5 admins, background checks and waivers	Volunteer portal and app; not stated whether required
Timecounts	Pro $79 a month billed annually ($89 monthly), up to 15 admins	Yes: one admin, unlimited volunteers, shifts, events and hour logs	Not stated; volunteers join a branded community hub
VolunteerMatters	Growing $239 a month or $2,390 a year plus $499 setup, 2 admins, 250 volunteers	None	Not stated; a testimonial says opportunities are viewable without a login
SignUpGenius	Silver $11.99 a month or $107.89 a year (one ad-free sign-up, 150 texts a month); Gold $29.99; Platinum $59.99	Yes: unlimited sign-up pages, 1,000 emails a month, no texts. Free pages carry ads	No
SignUp.com	Starter $99.99 a year ($8.34 a month, annual only on the pricing page) with unlimited text reminders; removing ads is a separate $99.99 a year	Yes: unlimited participants and sign-ups, one group page, no texts. Free pages show ads	No passwords for participants
Google Forms	Free with a Google account; Workspace from $7 a user a month	Everything, for personal accounts	Respondents need none unless you require sign-in

When each one is the right choice

JustSignup: You need shifts filled and people reminded every week, and you do not need a volunteer database, applications or background checks.
Volgistics: You want a real volunteer database with a time clock at a small-program price, and your volunteers will log in to a portal.
Better Impact: You run a hospital, museum or city volunteer office with thousands of profiles and a procurement process.
Track It Forward: Your main job is logging and approving volunteer hours for reports, and your volunteers will use an app.
POINT: You want a full nonprofit platform with a volunteer portal and app at no cost and your volunteers will use the app.
Golden: You screen volunteers (waivers, background checks) and want that free, with a portal your volunteers will log in to.
Timecounts: One coordinator, many volunteers, and you want a volunteer database with hour logs for free.
VolunteerMatters: You need credentialing and compliance tracking across a few hundred volunteers.
SignUpGenius: You run one or two simple sheets a year, your volunteers already know it, and ads next to your event don't bother you.
SignUp.com: Your school already runs on it or you need text reminders on the cheapest paid tier and can live with the ad-removal add-on.
Google Forms: You need a one-question survey, not spots that run out, reminders or a waitlist.

When a sign-up page is enough

Your volunteers cover the same shifts each week (front desk, docents, tours, gift shop) and you need gaps visible and reminders sent.
You run a few special events a year, like a holiday open house, where volunteers pick a room or a station.
You report volunteer hours for your annual report or a grant, and a CSV or printed letter per volunteer covers it.

When it is not

You run a large museum's volunteer office with applications, training records and badges for hundreds of people. Volgistics and Better Impact are built for that.
Your parent university or city requires a security review and single sign-on for any software. Expect a procurement process whatever you choose.
You need volunteer records tied to membership and donor records in one database. That is a CRM, not a scheduler.

Try the simple option in a minute

Describe your schedule in a sentence, paste the sheet you use today, or send it to us and a person builds the page for you, free. Your first page is free with no ads; Pro is $9 a month or $79 a year for everything.

Build a page free Pricing

Questions people ask

What do small museums use to schedule docents?: Paper binders, spreadsheets and sign-up sheets are the most common; Volgistics is the long-standing choice for museums with a volunteer office. A weekly sign-up page with reminders sits in between: no volunteer logins, and $79 to $290 a year for the whole museum.
Do docents need to log in?: With Volgistics (VicNet), Better Impact and Track It Forward, volunteers use a portal or an app. With JustSignup and SignUpGenius they don't.
Can volunteers pick a room or a station?: With JustSignup, each room or station is its own spot with its own count, so a volunteer signs up for the parlor or the gift shop, not just a time.