Volunteer management software
Volunteer management and scheduling software for programs that don't have a software budget.
For food banks, shelters, reuse centers, PTAs, churches and teams that need shifts filled every week. Every shift on one link, volunteers sign up without an account, reminders, check-in, hours reports and messaging are built in, and it costs $9 a month instead of a contract. Below: what the platforms cost, from their own pricing pages, and when they are the better choice.
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Which comparison do you need?
What JustSignup manages
The weekly half of volunteer management, done completely: scheduling, reminders, attendance, hours and messaging. Recruiting, screening and a volunteer database stay with the platforms.
Every shift on one link
A week of shifts, a season of games, or a whole school year of events, each as its own card. One link for the newsletter, the website and the group chat.
Sign-up in a minute, no account
Volunteers tick what they can do and enter a name and email. Nothing to download, nothing to remember.
Reminders on your schedule
The day before, two days, three days or a week ahead. One email per shift day, never a pile.
Cancellation locks
Let people cancel freely until a window you choose, then send them to you. The spot reopens and the waitlist moves up.
See the gaps at a glance
Your dashboard shows what's coming up and what's still open. Copy a ready-made "still needed" message for the group chat.
Attendance, check-in and real hours
Tap people in at the door and out when they leave. Hours per volunteer, per page and per month, CSV for the board, and printable verification letters for schools, courts and employers.
Messaging that reaches people
Email everyone on a page or a shift, add a note to every confirmation and reminder, and with Pro + Texting send text reminders and group texts to volunteers who opted in.
One volunteer list for the organization
Contacts across every page, with tags for roles, so the greeter team or the Saturday crew gets the note about open spots.
Assign from availability
Or flip it around: volunteers say when they're free, and auto-fill builds the schedule and emails everyone theirs.
Hand it to the next coordinator
When the role changes hands, the page and every volunteer on it move to the new person in one step.
Compared with the platforms
If you're weighing a full volunteer management platform, here is an honest side-by-side with the ones coordinators ask us about. Prices on every page come from the vendor's own pricing page, with the date we checked.
Who uses it
- Weekly shift schedules for food banks, thrift and reuse stores, shelters
- The whole PTA year on one link
- Church volunteer rotations, nursery and kids ministry
- Food pantry shifts and distribution days
Questions coordinators ask
- What is volunteer management software?
- Software that keeps track of who your volunteers are, what they have signed up for, whether they showed up and how many hours they gave, and that sends the confirmations and reminders so you don't. The platforms add a database, applications, screening and training records on top. The scheduling part, posting shifts, filling them and reminding people, is what most small and mid-size programs use every week.
- What is the difference between volunteer scheduling and volunteer management software?
- Scheduling is the weekly work: shifts, sign-ups, reminders, cancellations, check-in and hours. Management platforms add recruiting and screening: applications, waivers, background checks, orientation tracking and a volunteer database. JustSignup covers the first set completely and leaves the second to the platforms.
- Do volunteers need to create an account?
- No. They open your link, tick the shifts they want, and enter a name and email. They get one confirmation with a link to change or cancel, and a reminder before each shift.
- How is this different from a volunteer management platform?
- Platforms like VolunteerHub, Volgistics and Better Impact add a volunteer database, applications, screening and training records, priced from roughly $100 to several hundred dollars a month on annual contracts. JustSignup covers the weekly work, scheduling, reminders, check-in and hours, at a published monthly price with no contract. Many small and mid-size programs never use the rest.
- Can more than one coordinator manage the schedule?
- Yes. Pro includes co-organizers: invite the other leaders by email and they can edit, assign people, check volunteers in and email everyone.
- Does it track volunteer hours and attendance?
- Yes. Check volunteers in and out at the door, or let the shift times stand, and every page feeds an hours report per volunteer, per page and per month, with CSV export and printable verification letters for schools, courts and employers.
- Can we message volunteers?
- Yes. Email everyone on a page or a shift from the dashboard, write a note that goes into every confirmation and reminder, and with Pro + Texting send text reminders and group texts to volunteers who ticked the box.
- Can we stop people dropping a shift at the last minute?
- Yes. You choose a window, from 12 hours to a week, inside which volunteers can't cancel themselves and are asked to contact you instead.
- What does it cost?
- Your first page is free with up to 30 volunteers. Pro is $9 a month or $79 a year for every page you run, unlimited volunteers, co-organizers, hours reports and no branding. Cancel anytime.