Sign-up sheets / Sports teams
Sign-up sheet
Baseball Snack Schedule Sign Up Sheet (free, online)
Snacks and drinks for every game in a spring season of weeknight and Saturday games, one family per row.
Rather not build it yourself? Send us a photo of the flyer or paste your current SignUpGenius or SignUp.com link, and the page is ready in a minute.
How to set it up
Baseball seasons run long and the schedule is uneven: a Tuesday night, a Saturday morning, a Thursday doubleheader. A snack schedule that lists each game by date, in order, is the only way families can tell which one they're taking. Post every game the day the league schedule comes out and let families claim the ones they'll be at. One family handles both snacks and drinks for a game, which is less to coordinate than splitting it.
Put the rules in the description: enough for the roster plus siblings, nut-free, no sunflower seeds for the younger divisions if the coach bans them, and a cooler of water bottles because dugouts get hot by May. One tip: for a doubleheader, mark the row as two games and let two families share it so nobody is feeding 24 kids twice in one morning.
Questions people ask
- Games get rained out and moved all spring. Does the sheet keep up?
- Change the date on the row and everyone on it gets an updated confirmation and a new reminder the day before. The family keeps their game. For a makeup game that didn't exist before, Copy the week forward on the nearest game and set the new date.
- The team made the playoffs. How do we add games?
- Extend the page by a month and it adds the next weeks with the same rows, or copy a single game forward for each playoff date. Then email everyone on the page from the page so the families who haven't taken a game yet see the new ones first.
- Can one family take two games?
- Yes. They tick both in one go and get one confirmation listing both, with a cancel link for each in case one doesn't work out. The cancelled game reopens on the page by itself.
Why not a paper sheet or a Google Form?
A paper sheet lives in one place and fills up with the first people who walk past it. A Google Form takes forty signups for a row that needed two, and you find out in the spreadsheet. An online sign-up sheet closes each row when it's covered, sends a reminder the day before, and gives every person a link to cancel so the spot reopens. See the side-by-side with Google Forms.
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